Top 10 Admin Assistant Jobs in Singapore 2024

What does admin assistant do?
Administrative assistants play an important role in organizing, managing, and keeping an office running. Most administrative assistants are responsible for clerical and organizational tasks like file organizing, scheduling appointments, assisting other staff members, and drafting correspondences or messages.

Top 10 Admin Assistant Jobs in Singapore 2024

Listing Date:28-03-2024

Top 10 Admin Assistant Jobs in Singapore 2024

Admin Assistant (Genting Road – 5 day)- job post
JIH SUN EMPLOYMENT AGENCY
Singapore
$2,200 – $2,500 a month – Permanent

Job details

Pay

$2,200 – $2,500 a month

Job type

Permanent

Location
Singapore

Benefits
Pulled from the full job description
Health insurance

Full job description

Responsibilities:

  • Handle telephone and online customer enquire and assist salesperson with sales quotations to customers.
  • Data entry for customer purchase orders and generate invoices and delivery orders.
  • Documentation support and follow-up for company online sales.
  • Arrange home delivery liaise with customers and coordinate shipments to ensure timely delivery.
  • Prepare documentation for statement of accounts, daily sales report and relevant paperwork for collections.
  • Follow up on customer outstanding shipments and overdue invoices.
  • Any other duties assigned by the Superior.

Requirements:

  • Minimum “O” level.
  • Minimum 1-year working experience
  • Good communication skills.
  • Independent and able to deal with difficult situations calmly and effectively.

Others:

  • 5 Days work week
  • Work-life balance
  • Friendly working environment
  • Medical, Leave and Insurance Coverage

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON

Alternatively, you may send your application and resume in MS Words format to tioman009@gmail.com or WhatsApp to +6587679648

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

K N Tan
Registration Number: R1768143
EA Licence No: 17C8778 (JIH SUN EMPLOYMENT AGENCY)

R:47FJR2C8

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Admin Assistant- job post
FUYUAN RESOURCES PTE. LTD.
Singapore
$2,200 – $3,000 a month – Permanent

Job details

Pay

$2,200 – $3,000 a month

Job type

Permanent

Location
Singapore

Full Job Description

Job Scope

  • Assist documentation task
  • Handle customer phone call inquiry
  • Provide customer service
  • Manage and order office supplies
  • Daily checking and reconciliation of Delivery orders
  • Any other ad-hoc duties assigned

Requirements

  • Good communication skills
  • Bilingual (English & Mandarin to communicate with customers)
  • Basic computer skills
  • Basic accounting knowledge

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Site Admin Assistant- job post
CHINA CONSTRUCTION (SOUTH PACIFIC) DEVELOPMENT CO. PTE. LTD.
4.0out of 5
Singapore
$2,500 – $3,600 a month – Full-time

Job details

Pay

$2,500 – $3,600 a month

Job type

Full-time

Location
Singapore

JOB DESCRIPTION:

  • Handle general admin tasks (phone calls, office stationery, office maintenance, attendance checking on the time management system)
  • Prepare and manage staff and project petty cash claim
  • Provide clerical & administration support to project team
  • Filing and maintain up-to-date file records to enable quick retrieval
  • Other ad-hoc duties assigned by the management

JOB REQUIREMENT:

  • GCE ‘O’ level
  • Min 2 years’ experience in main contractor compaines,
  • Proficient in Microsoft Office
  • Excellent interpersonal communication ability
  • Possess positive attitude towards work and team oriented
  • Able to start work in a short notice period

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Top 10 Admin Assistant Jobs in Singapore 2024

ADMINISTRATIVE ASSISTANT- job post
AUSTEN MARITIME SERVICES PTE LTD
4.7out of 5
Singapore
$5,000 – $10,000 a month – Temporary, Contract

Job details

Pay

$5,000 – $10,000 a month

Job type

Temporary

Contract

Location
Singapore

Full Job Description

As the Administrative Assistant, you will provide crucial support in handling the administrative aspects of shipyard projects. The incumbent will play a crucial role in ensuring smooth and efficient operation of administrative activities, assisting in project teams, and maintaining accurate project documentation. This position requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

The responsibilities (not limited to) the followings:

  • Provide general administrative support, including filing, photocopying, scanning, and organizing documents. Assist with office supply management and equipment maintenance.
  • Support project teams by coordinating meetings, conferences, and travel arrangements. Schedule appointments, reserve meeting rooms, and ensure necessary resources are available.
  • Assist in the preparation, organization, and maintenance of project documentation, including contracts, purchase orders, drawings, specifications, reports, and other relevant documents.
  • Support project teams by coordinating meetings, conferences, and travel arrangements. Schedule appointments, reserve meeting rooms, and ensure necessary resources are available.
  • Maintain a centralized document control system to ensure version control, document distribution, and compliance with project requirements and standards.
  • Day-to-day Admin duties, shipyard liaison, logistics and local transport and services as required
  • Any other ad-hoc duties assigned by Management.

Qualification and experience preferred:

  • Diploma in Maritime, Marine related field, Business Administration or equivalent
  • 2 years of relevant working experience in a similar role, preferably within the EPC projects or shipyard industry.
  • Proficient in Microsoft Office applications (Excel, Word, Power-point, etc.)
  • Strong organizational and time-management skills with the ability to prioritize tasks effectively.
  • Ability to work both independently and collaboratively as part of a team.
  • Flexibility to adapt to changing priorities and work under pressure in a fast-paced environment

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Admin Assistant- job post
ASIA PROPERTIES & ASSETS CONSULTANCY PTE. LTD.
Singapore
$2,300 – $2,500 a month – Full-time

Job details

Pay

$2,300 – $2,500 a month

Job type

Full-time

Location
Singapore

Full Job Description

  • Manage phone calls and attend to walk in residents
  • Maintaining proper records of enquiries or complaints received from residents/tenants.
  • Manage the booking of estate facilities such as BBQ pits, tennis courts, function room etc. with accordance to standard operating procedures/handbook/by-laws.
  • Support the maintenance for office facilities and equipment, coordinate with vendors / contractors / building management for the repair and maintenance of office and estate equipment / facilities when required.
  • Establish and maintain proper filing system to ensure smooth documentation and administration of the estate
  • Carry out regular update of the content of the notice board(s).
  • Handle maintenance fee billing to residents, issue maintenance notice / reminder
  • Assist with MCST accounts for account receivable, account payable, and petty cash management
  • Assist with the coordination council meetings and annual general meetings as instructed by the Condominium Manager
  • Any other duties assigned by supervisor / Manager

Job Requirement

  • Applicants must be willing to work 5.5 days’ work. (Alternate Sat upon confirmation)
  • Preferably able to start immediately
  • Minimum GCE ‘N’ / ‘O’ Level or relevant ITE certificate
  • 1 yr experience working in MCST environment/ front desk /customer service will be an advantage.
  • Proficient in MS Office
  • Possess good work attitude
  • Pleasant personality and able to work independently

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Admin Executive / Assistant- job post
SH STEEL WORKS PTE. LTD.
Singapore
$2,300 – $2,800 a month – Full-time

Job details

Pay

$2,300 – $2,800 a month

Job type

Full-time

Location
Singapore

Full Job Description

  • Manage Work Permit application, renewal and cancellation.
  • Handle and update local employees and foreign workers related matters.
  • Liaise with management on foreign workers arrangements.
  • Prepare monthly timesheet calculation and salary.
  • Check and order uniforms, PPE, hardware, cleaning tools and stationeries.
  • Perform other administration duties and ad hoc.

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Top 10 Admin Assistant Jobs in Singapore 2024

Administrative Assistant- job post
EDUCARE HUMAN CAPITAL PRIVATE LIMITED
Singapore
$2,000 – $2,600 a month – Contract

Job details

Pay

$2,000 – $2,600 a month

Job type

Contract
Shift and schedule

Weekend availability

Location
Singapore

Full Job Description

Summary : A administrative assistant in this setting typically receives, sorts, and distributes incoming and outgoing mail within an organization.

They may also handle packages, maintain mailroom equipment, and remind fellow staff members of their incoming or outgoing mail when needed.

Job Description:

Operational Duties:

  • Collect and distribute incoming mails from Singapore Post to all relevant departments within the airport.
  • Notify staff members to collect their mail/packages when it arrives.
  • Record details of all incoming & outgoing mail/packages in & out of the airport.
  • Manage postage costs and outgoing mail to Singapore Post.
  • Ensure and mainain all mailroom functions at all times.

Administrative Duties:

  • Support CAAS meetings by serving refreshments during the meeting and cleaning up after the meeting.
  • Top up and supply beverages and snacks to the various locations within the airport premises.
  • Any other ad-hoc duties delegated by the manager and supervisor of CAAS.

Requirements:

  • Be clinically and physically fit to be able to carry parcels and files
    throughout the premises of the airport.
  • Proficiency in computer literacy such as MS apps, Google Chrome, Outlook is preferred.
  • Ability to work fast while being meticulous is a bonus.
  • Having good customer service skills is an advantage

Specifications:

  • Changi
  • Contract of 2 years

Working Hours:

  • Mondays-Thursdays (8:00am-5:30pm)
  • Fridays (8:00am-5:00pm)
  • Inclusive of 1 hour break for all 5 days
  • Working on weekends might be expected

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Admin Assistant- job post
A BLUE CUBE DESIGN PRIVATE LIMITED
Singapore
$1,800 – $2,000 a month – Full-time

Job details
Pay

$1,800 – $2,000 a month

Job type

Full-time

Location
Singapore

Full Job Description

Job Highlights

  • Positive Working Environment
  • 5-day workweeks
  • Interior Design Firm

Responsibilities:

  • Support members of executive staff in general administration
  • Update customer information to database
  • Sorting and storing of files
  • Support with data entry roles and handling of documentation
  • Assist in day-to-day activities as required by the company

Requirements:

  • Diploma or above in any field
  • Entry level are welcome to apply
  • Organized and good attention to details
  • Proficient in Microsoft Office (Words, Excel and Power Point)

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ACCOUNT CUM ADMIN ASSISTANT- job post
SATOMAS PTE LTD
Singapore
$2,300 – $3,000 a month – Full-time

Job details

Pay

$2,300 – $3,000 a month

Job type

Full-time
Shift and schedule

Monday to Friday

Location
Singapore

Benefits
Pulled from the full job description
Transport provided

Full job description

Roles & Responsibilities

Working hour: 9am – 6pm (Mon – Fri)
Variable Bonus + Excellent Welfare
Well Established Equipment Manufacturing Company
On-Job-Training Provided
(Two-way company transport provided from Jurong East Mrt)

Responsibilities:

  • Perform all clerical duties as assigned.
  • Must be familiar with Microsoft office (word/excel) and outlook etc.
  • Provide full administrative support including data entry, creation up purchase order, checking for accuracy/discrepancy in data and Invoices.
  • Assist to issue Invoice for competed Sales and Service orders.
  • Prepare Statement of Account and Petty cash.
  • Assist with Audits and tax filing, GST filing.
  • Prepare bi-weekly timesheets for supervisor and HR approval.
  • Co-ordinate/inform engineer and site supervisor for all work of service
  • Handling AR/AP, HR, Preparation of Payroll and Admin issues.
  • Answering of phone calls, data entry and filing.
  • Any other ad-hoc duties.

Requirements:

  • Background in accounting, business, or related studies (No experience required for applicants).
  • Proficient in Microsoft Excel.

We regret that only shortlisted candidate will be notified.

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Accounts and Admin Assistant- job post
CANDY WORLD MARKETING (S) PTE. LTD.
Singapore
$1,800 – $2,800 a month – Full-time

Job details

Pay

$1,800 – $2,800 a month

Job type

Full-time

Location
Singapore

Full job description

Responsibilities

  • Responsible for all AP function
  • Data entry
  • Responsible for general administrative functions
  • Perform other day-to-day general duties as and when required and assigned by superior
  • Filing of documents
  • Assist in generating reports
  • Ad hoc activities as and when required

Requirement

  • Diploma holder or relevant certificates/experience
  • Good communication skills and excellent team player
  • Initiative, meticulous, organised and able to work independently with limited supervision

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READ ALSO: Top 10 Warehouse Assistant Jobs in Singapore 2024

 

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