Top 10 Administrative Assistant Jobs in Singapore 2022

Top 10 Administrative Assistant Jobs in Singapore 2022

Administrative Assistant- job post
SINGAPORE DANCE ALLIANCE LIMITED
Singapore•Remote
$2,200 – $3,500 a month – Full-time

Job details

Salary
$2,200 – $3,500 a month

Job Type
Full-time
Remote

Benefits
Pulled from the full job description
Work from home

Full Job Description

Singapore Dance Alliance (SDA) is a non-profit organisation that holds events related to dance and dance education that aims to develop more awareness and appreciation in dance in Singaporeans.

Responsibilities

The position of Administrative Assistant requires a versatile individual with multiple skills to carry out the following job scope:

1. Manage all communications with participants for events organized by SDA

2. Reply to all inquiries received about events organised by SDA

3. Managing registrations of all events organised by SDA

4. Keeping the social media channels of SDA active by planning ahead for the posts, thinking of new ideas for marketing

5. Prepare caption contents for social media posts, working with designers to translate ideas into materials to be posted

6. Execution of the social media posts according to the schedule and contents prepared

7. Collection, collation, and cataloging of data of participants and inquiries

8. Construction of a “Frequently Asked Question” list using information, inquiries and issues encountered in the process of performing tasks

9. Assist in designing the standard operating procedures of events

10. Setting up of Front of House and backstage for events

11. Training of staff and volunteers

12. Managing of staff and volunteers

13. Correspondence and liaise with the relevant third-party personnel and vendors for events

14. Be proactive in planning ahead for the events

15. Getting ready all merchandise required for the events

14. Other ad hoc tasks assigned

Requirements:

Be able to work weekends during events
Meticulous, responsible and able to work independently
Conscientious worker who takes initiative and has a good sense of urgency
Organised
Computer knowledge (MS Excel, MS Office, MS PowerPoint,
Knowledge of WordPress an advantage
Videography, photography, video and photo editing, design skills an advantage
Good personal and telephone etiquette and polite
Good writing skills
All nationalities welcome (foreigners working remotely can be considered)

Location: Dhoby Ghaut / Ulu Pandan / Remote

Work hours:

Mon to Fri: 9am – 5pm
Sat: 9am – 12pm (bonus pay)

Salary:

$2200 – $3500 (depending on experience)

Benefits

Interested candidates, please submit updated resume including the following information:

Personal particulars with recent photograph
Education background
Work experience
Date of availability

Please send your resume to kohkaimui@singaporedancealliance.com

* Kindly note that only shortlisted candidates will be notified. *

Apply now

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Administrative Assistant- job post
VANGUARD HEALTHCARE PTE. LTD.
Singapore
$1,200 – $1,500 a month – Temporary

Job details

Salary
$1,200 – $1,500 a month

Job Type
Temporary

Full Job Description
Location: Bukit Batok Care Home

The Administrative Assistant assists in Human Resource support administration and operations to provide daily administrative and support activities. The Administrative Assistant supports the Human Resource Executive to run and coordinate various operations support and administrative services in an effective and efficient manner in accordance to stipulated service requirements.

Administrative Support to the HR executive

Support recruitment and hiring process
Support end-to-end on / off boarding / medical check-ups
Provide proper maintenance of employee P file.
Any other ad-hoc duties assigned
Educational Requirements

Possess NITEC in any field.
At least 1 year of working experience in the related field would be preferred.
Proficient in MS Office.
Meticulous with an eye for detail.
Good communication skills and able to work with others.
Candidate are required to complete COVID-19 vaccination.
This is a contractual position for 2.5 months.

Apply now

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Administrative Accounts Assistant- job post
METAL MASTER & ALUMINIUM PTE. LTD.
Singapore
$2,500 – $4,000 a month – Full-time, Permanent

Job details

Salary
$2,500 – $4,000 a month

Job Type
Full-time
Permanent

Full Job Description
Responsibilities:

Issue tax invoice
Process supplier payment
Process petty cash claim
Filing of documents
Update data

Requirements

Book keeping experience preferred
Diploma or equivalent
Able to start work at short notice

Apply now

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Administrative Assistant

Office Administrator- job post
AUXILIARY CONSULTANT (AC)
Singapore
$3,000 – $4,000 a month – Permanent

Job details

Salary
$3,000 – $4,000 a month

Job Type
Permanent

Full Job Description

Job Responsibilities:

Coordinate office activities and operations to secure efficiency and compliance to company policies
Assist the HR team with general HR administrative work
Manage agendas/travel arrangements/appointments etc. for the management or team
Manage general correspondences (e-mail, letters, packages etc.)
Support office management for the wellbeing of employees
Manage claim verifications and submission of company expenses
Track stocks of office supplies and place orders when necessary
Submit timely reports and prepare presentations/proposals as assigned
Assist colleagues whenever necessary

Job Requirements:

Proven experience as an office administrator, personal assistant or relevant role
Outstanding communication and interpersonal abilities
Excellent priority management and organizational skills
Familiarity with office management procedures and meticulous in travel management
Good knowledge of MS Office and office management software (if any)
Qualifications in secretarial studies will be an advantage
At least a degree in office administration or relevant field
Possess the right aptitude and able to communicate and work closely with inter departments,
including the department heads and management
Able to start work immediately is preferred

Apply now

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Logistics Assistant- job post
CHEE SONG FOODS PTE. LTD.
Singapore
$2,000 – $2,800 a month – Full-time, Permanent

Job details

Salary
$2,000 – $2,800 a month

Job Type
Full-time
Permanent

Full Job Description

Arrange and coordinate all logistics related matters.
Provide administrative support for shipping items such as order processing, preparation of shipping documents, invoices, purchase orders and etc.
Ensure accuracy of shipping records and adhere to the document-keeping standards
Coordinate with transportation, shipping company, and internal department to ensure on-time delivery
Monitor and follow up on demurrage/detention issues for each shipment processed.
Other ad-hoc duties as assigned

Requirements:

GCE N/O/A, Diploma in Supply Chain Management or equivalent
1 – 2 years of working experience in Shipping or Logistics function prefer (No experience is also welcome, training will be provided for the right candidate)
Proficient in Microsoft Office Applications (Excel, Word, PowerPoint)

Apply now

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Admin Assistant- job post
NGAI CHIN CONSTRUCTION PTE LTD
Singapore
$2,000 – $3,000 a month – Full-time

Job details

Salary
$2,000 – $3,000 a month

Job Type
Full-time

Full Job Description
Job Description:

To provide administrative assistant to the Manager in areas but not limited to:
work pass application, renewal and cancellation;
movement tracking for work permit holders;
Organize, compile, proper sorting of documentation and filing of workers’ P-files;
Updating of Company’s profile;
Miscellaneous quotes tracking, records & billing
Support in other ad-hoc and administrative duties as assigned

Requirements:

Mature with experience in office administrative duties
Able to work independently, with minimal supervision
Possess initiative & meticulous
Proficient in Microsoft Office Applications such as Words & Excel
Able to start work within short notice will be a great advantage
Able to work independently or with minimal supervision\

Apply now

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Administrative Assistant- job post
FORMTEAM CONSULTANCY PTE. LTD.
Singapore
$1,800 – $2,200 a month – Full-time

Job details

Salary
$1,800 – $2,200 a month

Job Type
Full-time

Full Job Description
Job Description

Duties & Responsibilities:

Provide administrative support
General data entry & filing
Administer the time attendance system
Coordination of administrative duties with other departments
Any other duties as assigned

Requirements:

Proficient in Microsoft Office (Excel, Word, Power Point)
Meticulous and able to work independently to meet deadlines
Good communication and interpersonal skills
Able to work independently with minimum guidance and under pressure to meet tight deadlines

Apply now

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HR Administrative Assistant- job post
BENJAMIN BARKER AUST PTE. LTD.
Singapore
$2,200 – $2,800 a month – Full-time

Job details

Salary
$2,200 – $2,800 a month

Job Type
Full-time

Full Job Description
HR Administrative Assistant

HR Administrative Assistant responsibilities include:

Maintaining employee records (soft and hard copies)
Updating HR databases (e.g. new hires, separations, vacation and sick leaves)
Assisting in payroll preparation by providing relevant data, like absences, bonus and leaves

Job brief

We are looking for an HR administrative assistant to perform a variety of personnel-related administrative tasks. You will support the HR department in duties like posting job ads, updating HR database and processing employees requests. To be a successful HR administrative assistant, this position requires excellent organizational skills and the ability to handle sensitive information confidentially.

If you are passionate about HR policies and procedures and want to help create a nourishing workplace, this position is for you.

Ultimately, you will gain HR experience in a fast-paced work environment by supporting and improving all HR functions.

Responsibilities

Maintain employee records (soft and hard copies)
Update HR databases (e.g. new hires, separations, vacation and sick leaves)
Assist in payroll preparation by providing relevant data, like absences, bonus and leaves
Prepare paperwork for HR policies and procedures
Process employees’ requests and provide relevant information
Coordinate HR projects, meetings and training seminars
Collaborate with the Recruiter to post job ads on careers pages and process incoming resumes
Manage the department’s telephone center and address queries accordingly
Prepare reports and presentations for internal communications
Provide orientations for new employees by sharing onboarding packages and explaining company policies

Requirements and skills

Proven work experience as an HR administrative assistant or HR Administrator
Hand on experience with HR software, like HRIS or HRMS
PC literacy and experience with MS Office applications
Knowledge of labor legislation
Excellent organizational and time-management skills
Teamwork skills

Apply now

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Administrative Assistant(E-Commerce)- job post
ZEPHYR HYBRID PTE. LTD.
Woodlands
$1,900 – $2,100 a month – Full-time

Job details

Salary
$1,900 – $2,100 a month

Job Type
Full-time

Full Job Description
Location
Singapore, North
Planning Area
WOODLANDS

Job Type
Full Time

Salary
$1,900 – $2,100 Per Month

Expiry Date
16-Oct-2022

Roles & Responsibilities

Pet Shop looking for admin assistant to manage the e-commerce aspect of the business, such as:

Lazada
Shopee
Shopify website
He or she shall also be required to assist in fulfilment of online orders.

He or she shall be responsible, hardworking, honest and meticulous in his/her work.

As part of the job requires liaising with customers, he or she must be customer-oriented, helpful and friendly.

He or she shall have good communication skills, positive attitude and able to work well in a team.

Carry out administrative work such as managing invoices, delivery orders etc.
Execute online, social and marketing strategies
Manage customers’ enquiries and liaise with warehouse, shop staff and suppliers on stock availability and information
Update online shop and platform stock inventory and prices
Any other ad-hoc duties that may be required
You need to be:

Experienced with Lazada, Shopee, Facebook and Instagram either as a user or administrator
Proficient in Microsoft Excel
Performance-based bonus will be given on top of basic salary.

Only Singaporeans and PRs need to apply.

5 day Work Week

Apply now

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Administrative Assistant- job post
Beyondsoft International (Singapore) Pte Ltd
Singapore
Full-time

Job details

Job Type
Full-time

Full Job Description
COMPANY DESCRIPTION
Beyondsoft International (Singapore) Pte. Ltd. was set up in 2007 and established as the regional headquarters for the Southeast Asia (SEA) and European markets in September 2015. Based on our vision of “Using technology to promote social progress, economic development and become a global customer preferred partner” and our concept of “Beyond your expectations”, Beyondsoft is committed to provide our customers in countries along the “Belt and Road” with comprehensive solutions and products and creating commercial value for customers to realizing continuous businesses development.

Our core business includes:

IT development services Providing customers with IT consulting, software research and development, software and hardware testing, system integration and operation and maintenance, data analysis and other services;
New retail solutions and products Through intelligent products, helping small and medium-sized enterprises (SMEs) realize the digital transformation of their daily operations;
Internet of Things (IoT) platform and solutions Comprehensive use of IoT, artificial intelligence, big data, cloud computing and other technologies to provide IoT solutions for intelligent upgrades in cities, parks, buildings and industries, to create a smart future.
For more information, please visit www.beyondsoft.com.

DESIGNATION : Administration Assistant

RESPONSIBILITIES

Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Prepare and monitor Invoice, Purchase Requisition and Purchase Order
Maintain supplies inventory by checking stock to determine inventory level; maintain and update inventory into system
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Book and organize travel arrangements for managers such as Visa arrangement and hotel booking
Prepare and handle full set of export and import shipping documentations such as invoice, packing list, certificate of origin and commercial invoice
Handle permit declaration for custom clearance
Liaise with direct carrier/forwarder on delivery schedule
Any other ad-hoc administration job as required

QUALIFICATIONS

Minimum Diploma in Business Administrative or relevant studies
Minimum 3years of experience of administration work or assistant experience
Proficient in MS Office
Knowledge of office management systems and procedures
Strong organizational and planning skill
Attention to details and problem-solving skills

Apply now

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