Top 10 Admin Assistant Jobs in Singapore 2023
Top 10 Admin Assistant Jobs in Singapore 2023
Expiry Date: 15-05-2023
Admin Assistant (West)- job post
ALIGN RECRUITMENT PTE. LTD.
Singapore
$2,000 – $2,400 a month – Full-time, Permanent
Job details
Salary
$2,000 – $2,400 a month
Job type
Full-time
Permanent
Shift and schedule
Monday to Friday
Admin Assistant (West)
Salary: Up to $2400
Workday: Mon-Fri, Office Hours
Location: Tuas Crescent (Transport at Boon Lay MRT)
Benefits: AWS + Variable Bonus
Responsibilities:
Handle shipping documents
Perform data entry and maintain proper filling system
Collecting cash and issuing receipt
Liaise with external parties
Any ad-hoc duties assigned by your supervisor.
Requirements:
Proficient in Microsoft Office
With Logistic Experience has added advantage
You may email your resume to alyssa@alignrecruitment.com.sg or WhatsApp wa.me/6590066657 for more information.
Regret to inform you that only shortlisted candidates will be contacted by our consultants.
Align Recruitment Pte Ltd (20C0253)
Lee Ming Hui (Reg No. R21102976)
Administration Assistant- job post
JLL
Singapore
JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Administration AssistantWork Dynamics
Roles and Responsibilities
The key responsibilities of this role include:
Calendar Management for Directors. Coordinate and ensure it is timely managed all business meetings. Follow up with emails, and action plans from Directors’ work-in-progress plans. Assist to respond on behalf of the Director’s emails when required.
Consolidate data, presentations, and reports into the respective Folder and manage the updates.
Submit quarterly updates on WPS organizational structures, strategic plans, innovation initiatives, and product-related projects. Plan and coordinate quarterly review sessions to go through country strategic plans. Maintain the Tracker and report the changes quarterly.
Coordinate travel, Visa application, and accommodation arrangements for the team. Plan and set up meetings for the Work Dynamics team (Local & Overseas sites).
Coordinate and set up key leadership meetings and conference/WebEx calls. Coordinate and plan workshops for the country teams bi-annually.
Overall, in charge of Management meetings – drafting agenda, booking of venue, food menu, arranging accommodation and visa letters, etc. Discuss with Team leaders on presentation templates. Set up pre-workshop meetings to prepare all leaders on the requirements needed for the workshop. Taking minutes of meetings and circulating among the team. Plan Strategic tracker and plan follow-ups.
Event Planning – coordinate/support team-building activities, IFM innovations, CIWG, Appreciation Awards, etc.
Manage all ad-hoc administrative duties for Directors and team. Arrange new hire onboarding process and procedures and exit checklists for resigned employees. Coach new hires on organizational structure, the introduction of team members including sending an internal communication on welcoming new hire.
Financial OutcomesPrepare and submit budget plans for the overall team (travel budget). Keep track of T&E on monthly basis. Discuss with Finance Head prior to planning trips to ensure no over-expenditure or high costs are incurred.
IT/TechnologyBuilding up and maintaining site platform for Account SharePoint. Manage the website with updated news and information.
Prepare and coordinate new hire (JLL Account staff) IT devise requests and return as they leave the organization.
Create and publish a quarterly Newsletter for the IFM team. Write up topics and communicate with high levels to gather information and articles for newsletters.
Key Result AreasEnsure all documentation are well maintained
Ensure all meetings are well-coordinated, meeting minutes documented, and follow-up completed.
Ensure all events and travel requirements are well coordinated
Required Skills
Strong interpersonal skills with a service mindset (customer-oriented)
Team player and able to work independently; able to cooperate and work well with others to meet targets
Good written and strong verbal communication skills
Good and Microsoft tools, excel, word and PowerPoint presentations
Strong problem-solving skills and ‘can-do attitude
Flexible, confident, motivated, energetic, and trustworthy
Passion for quality and has an eye for detail
Required SkillsStrong interpersonal skills with a service mindset (customer-oriented)
Team player and able to work independently; able to cooperate and work well with others to meet targets
Good written and strong verbal communication skills
Good and Microsoft tools, excel, word and PowerPoint presentations
Strong problem-solving skills and ‘can-do attitude
Flexible, confident, motivated, energetic, and trustworthy
Passion for quality and has an eye for detail
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
Admin Assistant- job post
NATURAL COOL AIRCONDITIONING & ENGINEERING PTE LTD
Singapore
$1,800 – $2,300 a month – Full-time
Job details
Salary
$1,800 – $2,300 a month
Job type
Full-time
Job Responsibilities
1. Handling general admin paperworks & matters.
2. Preparing monthly reports.
3. Perform other duties as assigned.
Job Requirements
Experience required: Min 1 year working experience
Educational qualifications: “O” level or equivelent
Other Requirements:
Working days per week: 5.5
Working Hours: 0830hrs-1730hrs/ 0830hrs-1230hrs
Admin Assistant (Logistic, West)- job post
ALIGN RECRUITMENT PTE. LTD.
Singapore
$2,000 – $2,800 a month – Full-time, Permanent
Job details
Salary
$2,000 – $2,800 a month
Job type
Full-time
Permanent
Admin Assistant
Salary: Up to $2400+
Location: Jurong East/West (Transport provided)
Benefits: AWS + VB
Responsibilities:
Data entry, filing and prepare supporting documents
Liaise with customer and suppliers on orders and inventory
Weekly and monthly operation/KPI report data preparation
Handle billing invoices and other adhoc duties
Requirements:
At least 1 years of work experience in similar field
Proficient in Microsoft Office
You may email your resume to alyssa@alignrecruitment.com.sg or WhatsApp wa.me/6590066657 for more information.
Regret to inform you that only shortlisted candidates will be contacted by our consultants.
Align Recruitment Pte Ltd (20C0253)
Lee Ming Hui (Reg No. R21102976)
HR & Admin Assistant- job post
DDB WORLDWIDE PTE LTD
Singapore
$2,000 – $2,300 a month – Full-time
Job details
Salary
$2,000 – $2,300 a month
Job type
Full-time
Reporting to the Office Manager, the HR & Admin Assistant’s responsibilities include but is not limited to:
Perform reception duties – attend to incoming phone calls and walk-in corporate visitors, sorting incoming mails, mailing of outgoing mails and arranging courier services
Compile, organize and update employee records & forms, staff leave, etc
Maintain proper filing system, documentation & database
Process documentation and assist in work pass applications for new staff and pass renewal
Acquire and maintain office furnishing, equipment and supplies. This includes liaising with external vendor to attend to faulty equipment and taking charge of renovation work and/or overseeing repair works (when required)
Office supplies (pantry supplies, stationeries, etc) – stock take and ensure healthy stock level
Seek and compare quotations from various suppliers on procurement of office equipment & supplies (as and when required)
Provide clerical and administrative support to HR & Admin department, and other ad – hoc duties as assigned
Required Skills & Preferred Qualifications:
Diploma in relevant field
Result oriented, organized, meticulous with good problem-solving skills, resourceful with high initiative and enjoy working in a fast-paced environment.
A can-do approach to work and a strong sense of commitment towards work.
Outgoing personality with the ability to build rapport at all levels.
Willing to roll up sleeves and get your hands dirty
Interested applicants, please send your resumes to career@sg.ddb.com indicating current and expected salaries.
Admin Assistant- job post
ABL CONSULTANTS PTE. LTD.
Singapore•Hybrid remote
$1,600 – $2,500 a month – Full-time
Job details
Salary
$1,600 – $2,500 a month
Job type
Full-time
Job Duties:
Writing reports under guidance of Engineer for building facades
Liaising with vendors for quotations
Invoicing
General administrative duties
5 day week and flexible work arrangement
Requirements :
Able to use MS Office, type reports
Good interpersonal relationships
Able to talk and coordinate with customers
Accounts Admin Assistant- job post
REDO STYLING PTE. LTD.
Singapore
$2,000 – $2,500 a month – Full-time, Permanent
Job details
Salary
$2,000 – $2,500 a month
Job type
Full-time
Permanent
Job Summary
The Accounts Admin Assistant is responsible for the accounts & finance function of the company within the sphere of responsibility. He/ she needs to interact confidently and build credible relationships with internal team members and external stakeholders.
Job Responsibilities:
Provide support in bookkeeping for daily and monthly bank reconciliation.
Administrative tasks such as data entry, and calculation of project’s P&L and commission.
Maintain proper and up-to-date filing of documents
Process staff/workers Miscellaneous & claims
Replying subcontractors
Assist in any ad-hoc task that may be assigned
Requirements:
Minimum Diploma in Accounting or equivalent
Similar relevant experience in the Construction & Renovation industry added advantage
Able to converse and write in English (basic), converse in Mandarin (basic)
Experience in accounts and admin duties is a must
Experience in working with Xero accounting software is preferred.
Takes initiative to meet job objectives and deadlines.
Good communication, organized, good interpersonal skills & team player.
Able to multi-task, work in a fast-paced environment.
“Hire an attitude, not just experience and qualification.” | Greg Savage
Admin Assistant- job post
BIG – FOOT LOGISTIC PTE LTD
Singapore
$1,800 – $2,500 a month – Full-time
Job details
Salary
$1,800 – $2,500 a month
Job type
Full-time
He/She collects the necessary documents for claims assessment. He/ She helps to settle all claims matters accurately and fairly based on the company’s guidelines. He/She also handles inquiries on insurance coverage and claims.
Job Expectations:
Recording of the report of the claim (by phone, online, via email, or by post)
Checking coverage: is the damage insured and up to what amount?
Requesting notices, such as an accident log, medical diagnoses in the event of accidents, bills, etc.
If there were other parties involved: Determine who is liable for the damage.
Determine the amount of the damage and, if necessary, involve an expert.
Organize the removal or repatriation if the damage was suffered abroad.
Payment of the damage amount to the insured.
If another party caused the damage: claim the damage against the other party.
Reporting to the customer, including management information.
Control for insurance fraud.
Requirements:
Minimum GCE ‘O’ Level
Minimum 3 years of insurance claims experience
Positive attitudes and willingness to go the extra mile
Good in Microsoft Office functions
Self starter and meticulous
Admin Assistant – Operations- job post
CLP INTERNATIONAL PTE LTD
Singapore
$1,800 – $2,400 a month – Full-time
Job details
Salary
$1,800 – $2,400 a month
Job type
Full-time
Job Highlights
Employees Benefits
Work life Balance
To perform data entry of all inventory-related transactions into SAP. (ISSUE/RECEIPT/GOOD RECEIPT/RMRS/PICK&PACK)
To verify all data entry accuracy and document are relevant before submit to account.
To issue manual PO for Operation Purchases
To prepare CN/DN application for approval and summit it to AC Dept for billing.
Generate weekly report
Generate Operation Monthly Report
To coordinate stock take / stock check for warehouse & 3PL customer
To provide administration support to operations department on staff matters, record and report to HOD (Such as Leave/ Overtime/ Medical Claim / HP Allowance Claim)
To provide administration support to operations department.
Backup for warehouse coordinator on admin job
Other Ad hoc Duties assigned
To support and implement ISO 9001 and ISO 14001 procedures and initiatives
Requirement:
Proficient in Microsoft Word, Excel, Outlook and PowerPoint
SAP Knowledge is an advantage
Able to work independently with minimum supervision.
Able to work in fast paced environment
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