Top 10 Admin Assistant Jobs in Singapore
Top 10 Admin Assistant Jobs in Singapore
Listed Date:17-12-2022 Expiry Date:15-01-2023
Admin Assistant cum Receptionist- job post
LYNHURST INVESTMENT PTE. LTD.
Singapore
$2,000 – $3,000 a month – Permanent
Job details
Salary
$2,000 – $3,000 a month
Job Type
Permanent
Full Job Description
Responsible for the smooth running of the office and performing receptionist duties
Receive visitors and answer incoming phone calls
Attend to all incoming/outgoing mail and courier of documents
Ordering of office and pantry supplies like stationery, water, name cards, etc
Oversee standard office equipment and consumables such as printer, ink, toner, paper, etc
Maintain and upkeep of HR and office admin records and filing system
Liaise with IT & Support Services on IT and related maintenance issues
Coordinate with vendors on office maintenance matters such as lights replacement and carpet cleaning
Organise and/or provide support for smooth-running of company events and meetings
Checking of invoices received from external vendors of the admin & HR department
Checking and preparation of staff expenses claims
Manage office meeting room bookings
Oversee general housekeeping and cleanliness of the office
Any other ad-hoc duties as assigned
Job Requirements
Able to work independently with minimal supervision
Candidates should be familiar with MS Word and Excel for work purposes
For interested applicants, kindly include the following in your resume to be submitted:
Academic background & working experience
Expected/Last drawn salary
Availability date
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Admin Assistant – XY- job post
Ideals Recruitment
Bishan
$1,800 – $2,000 a month – Permanent
Job details
Salary
$1,800 – $2,000 a month
Job Type
Permanent
Full Job Description
Automotive Repair Industry
Salary: $1800 – $2000
Working Location: Bishan
5.5 Days
Salary increment after Probation
Well Established Company
Excellent Welfare BenefitJob scope:
Attending to customer enquiries
Perform data entry of inventories records into MS Excel
Checking of spare parts inventories level in store
Matching & Checking of invoices and DO
Any other ad-hoc duties assigned
Requirements:
Secondary or ITE Qualifications or above
Minimum 1 Year of Admin Experience
Immediate or Short Notice Starter preferred
Interested applicants are welcome to apply online with updated Resume/CV via Apply Now button
Only shortlisted candidate will be notified
Soo Kok Ee (Jeffrey)
Registration No: R1436761
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ADMIN ASSISTANT- job post
EVERSTAR FABRICATION SERVICES PTE. LTD.
Singapore
$2,000 – $2,500 a month – Full-time
Job details
Salary
$2,000 – $2,500 a month
Job Type
Full-time
Full Job Description
ADMIN ASSISTANT
Responsibilities:
Coordinate and assist in the day-to-day general administration matters
Perform administrative and clerical duties such as data entry, sorting of documents, filing of documents, binding, scanning
Handle telephone calls and messages in a timely and professional manner and direct them to the respective department
Manage the inventories of office supplies and operations supplies
Oversee office housekeeping and maintain a clean office environment
Assist with other ad-hoc duties as required from time to time
Requirements:
Self-motivated, pro-active, positive can-do attitude, independent, organized, and a good team player
Able to multi-task, prioritise and work independently in a fast-paced environment
Proficiency in MS Office Applications (Excel, Words & PowerPoint)
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Executive Assistant- job post
Western Digital
Singapore
Full-time
Job details
Job Type
Full-time
Full Job Description
Company Description
At Western Digital, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible.
At our core, Western Digital is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that. Our technology helped people put a man on the moon.
We are a key partner to some of the largest and highest growth organizations in the world. From energizing the most competitive gaming platforms, to enabling systems to make cities safer and cars smarter and more connected, to powering the data centers behind many of the world’s biggest companies and public cloud, Western Digital is fueling a brighter, smarter future.
Binge-watch any shows, use social media or shop online lately? You’ll find Western Digital supporting the storage infrastructure behind many of these platforms. And, that flash memory card that captures and preserves your most precious moments? That’s us, too.
We offer an expansive portfolio of technologies, storage devices and platforms for business and consumers alike. Our data-centric solutions are comprised of the Western Digital®, G-Technology™, SanDisk® and WD® brands.
Today’s exceptional challenges require your unique skills. It’s You & Western Digital. Together, we’re the next BIG thing in data.
Job Description
In this role, you will provide support to a Vice President of the company. You will be forward thinking with a professional and approachable demeanor in all interactions; possess outstanding communication skills with all levels of staff, executives and customers, and have excellent judgement. Providing calendaring, travel, expenses, along with management and oversight of special projects, as needed. You will be responsible for determining when to refer matters to others, and to whom they should be referred. You will become a business partner and core member of the leadership team.
Responsibilities include:
Calendar Management: Own the executive calendar; coordinate across C-suite-execs, business partners and team members by prioritizing schedules and meetings. For example, may decide who gets on principal’s calendar, what meetings are attended, and who can attend as delegate.
Meeting Planning and Organizations: Assists in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology based upon participant needs and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item lists.
Takes initiative to resolve problems within specified policies and guidelines and provides mentoring to administrative community members on problem solving. Determines when executive action is required and supplies a recommendation where appropriate.
Event Speaking Coordination: Helps handle a running list of engagements by working closely with the Leadership team, Chief of Staff, and Communications Manager to ensure content is prepared and expectations set in motion, so the Executive is prepared for each engagement.
Special Projects: Provides analytical support to assist executive on special projects. Research issues, analyze problems, compiles data, and prepares reports.
Confidentiality, the candidate will deal professionally with sensitive and confidential matters and materials.
Travel: Responsible for making global travel arrangements for the principals. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while managing expenses in a timely matter.
Support the department’s financial processes, contracts, purchase orders, payments, and vendor relations.
In addition to the general administrative duties of an Executive Assistant, daily tasks are carried out at a higher level of complexity. This includes researching issues, analyzing problems, determining approaches, compiling data, and preparing reports. Due to the frequent engagement and visibility of the VP and the organization across the company, this individual will interface with and coordinate activities with other EAs and executives across WDC.
Qualifications
You have experience providing support at the Executive level. You take initiative, can handle a full desk with ease, and thrive in a busy environment.
Our minimum requirements for this role: Diploma or Bachelor’s degree in any field
5+ years’ experience in Executive leadership support role
Outstanding track record of performance
Great attention to detail and the maturity to handle confidential information is a must
Team player with a can-do attitude and flexible to changing priorities
Must demonstrate a sense of urgency and ownership to drive issues and tasks to completion
Must be agile, thrives in a constantly evolving business, and collaborative environment
Additional Information
Because Western Digital thrives on the power of diversity and is committed to an inclusive environment where every individual can thrive through a sense of belonging, respect, and contribution, we are committed to giving every qualified applicant and employee an equal opportunity. Western Digital does not discriminate against any applicant or employee based on their protected class status and complies with all federal and state laws against discrimination, harassment, and retaliation, as well as the laws and regulations set forth in the “Equal Employment Opportunity is the Law” poster.
Part of creating a diverse and inclusive workplace includes ensuring that all qualified applicants and employees are provided equal consideration for any available opportunity. Western Digital is committed to offering opportunities to applicants with a disability. If you need a reasonable accommodation, email us at Careers.Accommodations@WDC.com.In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying
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Admin Assistant West Side- job post
Singapore
Singapore 119077
Part-time
Job details
Job Type
Part-time
Job Description
Automotive Repair Industry
Salary: $1800
Working Location: Boon Lay
5.5 Days
Salary increment after Probation
Well Established Company
Excellent Welfare Benefit( Lunch Provided )
Job scope:
Attending to customer enquiries
Perform data entry of inventories records into MS Excel
Checking of spare parts inventories level in store
Matching & Checking of invoices and DO
Any other ad-hoc duties assigned
JOB REQUIREMENT
Secondary or ITE Qualifications or above
Minimum 1 Year of Admin Experience
Immediate or Short Notice Starter preferred
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Parts Admin Assistant / Warehouse Parts Admin- job post
RECRUITFLASH PTE. LTD.
Singapore
$2,800 – $3,800 a month – Full-time, Permanent
Job details
Salary
$2,800 – $3,800 a month
Job Type
Full-time
Permanent
Full Job Description
Duties and Responsibilities
Check suppliers/vendors Invoices, ensure prices billed according to quotation.
Submit suppliers/vendors Invoices for Manager approval.
Scan approved suppliers/vendors in share point and submit original hard copy to Account.
Good Pay + Good allowance + Good Bonus
Interested candidates please send an updated Resume / CV in Ms Word format to lilian@recruitflash.com or WhatsApp’s your resume to 98332779 ( no Calls)
Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )
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Admin Assistant/Coordinator (No EXP Welcome)- job post
ALIGN RECRUITMENT PTE. LTD.
Singapore
$1,800 – $2,400 a month – Full-time, Permanent
Job details
Salary
$1,800 – $2,400 a month
Job Type
Full-time
Permanent
Full Job Description Admin Assistant
Admin Assistant/Coordinator (No EXP Welcome)
Salary: Up to $2400
Workday: Mon-Fri 8.30-5pm, Sat 8.30-1pm (Alternate Saturday)
Location: Tuas Crescent (Transport at Boon Lay MRT)
Benefits: AWS + Variable Bonus
Responsibilities:
Update container movements
Perform data entry and maintain proper filling system
Collecting cash and issuing receipt
Liaise with external parties
Any ad-hoc duties assigned by your supervisor.
Requirements:
Proficient in Microsoft Office
No Experience is welcome (Training provided)
You may email your resume to alyssa@alignrecruitment.com.sg or WhatsApp wa.me/6590066657 for more information.
Regret to inform you that only shortlisted candidates will be contacted by our consultants.
Align Recruitment Pte Ltd (20C0253)
Lee Ming Hui (Reg No. R21102976)
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Executive Assistant – Remote- job post
Intuitive Recruitment LLP
Singapore•Remote
Job details
Job Type
Remote
Benefits
Pulled from the full job description
Work from home
Full Job Description
Our client is Southeast Asia’s Tech start-up recruitment agency looking for an Executive Assistant to be the right-hand man to its founder.
The Candidate:
FULLY REMOTE POSITION
Ideally familiar working in a start-up/fast-paced environment
Has strong attention to detail & time management skills
Someone who prides themselves on trust, discretion, and confidentiality
Self-driven and resourceful
Responsibilities:
Managing inbox and communication & diary management
Catch up and assist founder on upcoming activities and to stay organised
Help field team identify challenges/obstacles, clarify the problem and solve/escalate to founder to ensure swift resolution
Right-hand to the founder
Highly autonomous & result-oriented environment.
Reach out to Nina Dnyl or email to her at ninadnyl@intuitiverecruit.com to explore your options!
#rec2rec #techindustry #executiveassistantrole #remotejobs #careeropportunity #wearehiring #recruitment
Intuitive Recruitment LLP, EA Licence No: 19C0008
Nina Dnyl, EA Registration No: R21103034
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Admin Assistant- job post
GREAT ALLIANCE TRADING SINGAPORE PTE. LTD.
Singapore
$1,900 – $2,300 a month – Full-time
Job details
Salary
$1,900 – $2,300 a month
Job Type
Full-time
Job Description
Working Location: Central – West
Working Hours: 5.5 days (Alt Sat)
Salary: SGD1,900-SGD2,300 per month
Duration: Permanent
Key Responsibilities:
General administrative duties, including handle phone calls and emailing correspondences
Other duties as assigned
Job Requirements:
GCE ‘O’ levels and above
1-2 years experience or limited experience is welcome (Training is provided)
Positive attitude and willing to learn
Self-motivated
For interested candidates, please send your most recent and updated resume to catherinewong@alliance-groupsg.com
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Executive Assistant- job post
NEWCASTLE AUSTRALIA INSTITUTE OF HIGHER EDUCATION PTE. LTD.
Singapore
$3,000 – $4,000 a month – Full-time
Job details
Salary
$3,000 – $4,000 a month
Job Type
Full-time
Full Job Description
Executive Assistant provides high level administrative and executive support to the PVC and CEO in a confidential environment and is also responsible for providing high-level support to the senior management team. Duties and responsibilities include but are not limited to:
Responsible for the smooth running of projects by tracking progress and provide timely updates to the management on status, budget, irregularities, and risks.
Provide secretariat support and manage the day-to-day operations of the Office of the PVC.
Proactively manage the CEO’s diary and engagements including arrangement of oversea business and personal trips.
Coordinate diaries, events and meetings for the management team.
Arrange and coordinate functions, external visitors, travel arrangements and support for all inbound and outbound staff visits/conference trips.
Draft, and prepare correspondence, reports and presentations for the PVC and CEO.
Provide support for meetings and committees, including preparation of agendas, minutes and actions arising, and coordinate the submission of reports.
Liaison with corporate secretary service provider in the arrangement of Board of Directors’ meetings.
Prepare and lodge documents with ACRA and other government agencies. Maintain statutory filings and ensure proper statutory records.
Coordinate preparation of papers and reports for Committees, Council and Board with the management team.
Manage, plan, and execute in-house guests’ events and celebrations.
Work collaboratively with the academic and professional team, providing the necessary and relevant administrative support including but not limited to marketing activities and corporate events
Manage the purchasing of office stationery and other consumables including pantry and catering, maintenance servicing, and procurement of supplies.
Selection Criteria
Completion of a degree level qualification with subsequent relevant experience; or an equivalent combination of relevant experience and/or education/training.
Proficient in English language (written and spoken) is required to draft reports, correspondence and presentations for the PVC and CEO.
Demonstrated experience in the provision of office management, high level executive services with the ability to act with diplomacy, discretion and tact.
Strong organisational skills including the ability to organise workflows to meet competing demands and adaptability to a range of workplace expectations and responsibilities.
Experience in providing high-level secretarial and administrative support to senior executives in a university environment or similar large and complex organisation and covering diary and travel management, correspondence, bring forward action management, document development, information management.
Demonstrated highly developed interpersonal, verbal, and written communication skills and the proven ability to liaise effectively and discreetly with a wide range of management, staff and external parties on complex, sensitive and confidential issues.
Demonstrated high level of computer literacy including word processing; presentation software; email; internet and electronic document management applications.
Ability to work both independently and collaboratively using initiative and problem-solving skills as well as high attention to detail to complete tasks and assigned projects.
Self-starter with experience in planning and supporting the delivery of projects with the ability to identify and complete critical tasks whilst partnering with a range of stakeholders across a large and complex organisation.
Knowledge of, and experience in adhering to workplace policies and procedures in the areas of work health safety, equity, diversity and promoting a respectful workplace culture.
(Only shortlisted candidates will be notified)
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