Administrative Assistant Jobs Singapore 2024
What is the duties of Administrative Assistant?
Administrative assistants play an important role in organizing, managing, and keeping an office running. Most administrative assistants are responsible for clerical and organizational tasks like file organizing, scheduling appointments, assisting other staff members, and drafting correspondences or messages.
Administrative Assistant Jobs Singapore 2024
Listing Date: 15-03-2024
Lead Administrative Assistant- job post
MFS Investment Management
Singapore • Hybrid work
Permanent, Full-time
Job details
Job type
Permanent
Full-time
Full Job Description
At MFS, you will find a culture that supports you in doing what you do best. Our employees work together to reach better outcomes, favoring the strongest idea over the strongest individual. We put people first and demonstrate care and compassion for our community and each other. Because what we do matters – to us as valued professionals and to the millions of people and institutions who rely on us to help them build more secure and prosperous futures.
THE ROLE
Using discretion and judgment, provides consistent, high-level administrative support to assigned members of the Investment Department in a value-added manner. Ability to perform administrative responsibilities with minimal supervision.
WHAT YOU WILL DO
- Partners with assigned investment professional to perform a variety of specialized duties, which may be complex in nature.
- Understands their business needs; works proactively to meet those needs while following department procedures and guidelines.
- Comprehends the companies and industries being followed by assigned investment personnel and independently works to streamline and minimize administrative burden on the investment professional.
- Understands and masters all department systems, databases and research tools to ensure smooth and efficient department operations.
- Gathers research/data for presentation material, organizes travel for company visits, conferences and marketing trips and processes expense requests in a timely manner.
- Collaborates with the senior office associate to assist with administrative procedures and performs a variety of specialized duties which can be confidential in nature and require knowledge or understanding of department operations.
- Ensures external and internal communication, documents and materials are accurate and error free.
- Consistently looks for ways to improve various department processes and procedures to ensure efficiency.
- Performs additional responsibilities as requested.
WHAT WE ARE LOOKING FOR
- Bachelor’s degree or equivalent education and work experience (in an MNC, able to work in a fast-paced environment with colleagues of diverse backgrounds and levels.)
- Minimum five years administrative experience, preferable in the Financial Services Industry but not limited.
- Corporate Access (Planning and arranging Conference /Bespoke trips) experience is an added advantage.
- Meticulous, an enthusiastic problem-solver, exercises good time-management with excellent calendar management skills is necessary.
- Excellent interpersonal, communication and analytical skills. (Has strong written and oral communication abilities and interact confidently with cross-functional teams.)
- Able to multi-task and is flexible to change priorities as needed to attend to more urgent and important tasks.
- An initiator who is able to work independently at the same time collaborates well with the team.
- Advanced computer skills including Microsoft Outlook and Word, Excel, Power Point, & Access (Sharepoint).
- Experience with travel (Flights, hotels, train and rental car, etc) and expense management (Concur system), video conferencing equipment (Zoom, TEAMS, Webinar, etc).
At MFS, we are dedicated to building a diverse, inclusive and authentic workplace. If you are excited about this role but your past experience doesn’t align perfectly, we encourage you to apply – you might be just the right candidate for this role or others.
What we offer:
At MFS, we view our employees as family – and like you, we want our family happy and healthy. That’s why we provide competitive benefits programs and family-friendly policies which support the work-life balance needs of our employees.
MFS is a hybrid work environment (remote/onsite) unless otherwise stated in the job posting .
This position will require individuals to be fully vaccinated against COVID-19 as part of their job responsibilities, unless MFS approves an exemption as an accommodation due to a medical condition. Submission of an exemption request does not guarantee that an exemption will be approved or that the request can be accommodated.
If any applicant is unable to complete an application or respond to a job opening because of a disability, please contact MFS at 617-954-5000 or email talent_acquisition@mfs.com for assistance.
MFS is an Affirmative Action and Equal Opportunity Employer and it is our policy to not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, veteran status, or any other status protected by federal, state or local laws. Employees and applicants of MFS will not be subject to harassment on the basis of their status. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited. Please see the Know Your Rights: Workplace Discrimination is Illegal document and Pay Transparency Nondiscrimination Provision , linked for your reference.
Administrative Assistant- job post
TENG LEE GREEN PACK PTE. LTD.
Singapore
$2,700 – $4,000 a month – Full-time
Job details
Pay
$2,700 – $4,000 a month
Job type
Full-time
Shift and schedule
Monday to Friday
Location
Singapore
Full Job Description
- Responsible for all the operation job including delivery goods and pass order to production, create delivery order and sales order, key in stock in system.
- Send quotation for packing customer and issue PO to supplier.
- Record all operation incoming & outgoing stock.
- Purchase indirect material for production and packing.
- Responsible for all general office equipment, supplies and stationeries including maintenance, renew pressure vessel, repairs and adequate stock.
- Update pallet sales report, daily stock list, check and mail out tenant invoice.
- Manage for all incoming and outgoing mails and parcels; local and international.
- Check HT checklist and send HT cert for customer upon request.
Any other duties assigned.
Requirements
Min Degree in any fields
5 days work week
Working hours: 8am – 5pm (Mon – Fri)
Transport provided: Pick up and drop off at Yew Tee MRT & Fajar Road
Administrative assistant- job post
MUWORK PTE. LTD.
Singapore
$2,800 – $4,500 a month – Full-time
Job details
Pay
$2,800 – $4,500 a month
Job type
Full-time
Location
Singapore
Full Job Description
We are an interior design company. We are looking to hire a meticulous administrative assistant. Your duty is to complete the daily tasks given promptly and efficiently.
- Handle phone calls, filling, and general admin support.
- Support ad hoc duties
- Liaise with supplier & contractor
- To do up quotation
- Assist in submissions to various commercial projects
- Perform invoicing and prepare work schedule
- Printing of plans
- Handling of material delivery
- To perform general clerical duties
Administrative Assistant / Admin Executive / Customer Service Coordinator / Sales Coordinator ( Entry level / Junior X2 ) Woodlands & Redhill- job post
RECRUITFLASH PTE. LTD.
Singapore
$3,000 – $5,000 a month – Permanent, Full-time
Job details
Pay
$3,000 – $5,000 a month
Job type
Permanent
Full-time
Location
Singapore
Full Job Description
The Job:
The Administrative Assistant is essential in ensuring the operation is seamless hence allowing us to deliver on our promises to clients.
Responsibilities:
- Process customer order
- Place order with supplier
- Stock in/ stock out of goods for deliveries
- Liaise with freight forwarder to arrange import/ export shipment
- Co-ordinate with sales support team on after-sale service activities
Qualifications:
- Minimum Diploma in Biotechnology, Business Administration or Accounting will be ideal
- Good Pay + Good allowance + Good Bonus
Interested candidates please send an updated Resume / CV in Ms Word format to WhatsApp’s your resume to 98332779 ( no Calls)
Consultant in-charge : Quah Li Lian (Lilian)
( Registration No: R1983286 )
ADMINISTRATIVE ASSISTANT- job post
PAL CONSTRUCTION PTE. LTD.
Singapore
$2,800 – $3,900 a month – Full-time
Job details
Pay
$2,800 – $3,900 a month
Job type
Full-time
Location
Singapore
Full Job Description
Duties & Responsibilities:
- To perform the full spectrum of coordination and administrative duties, including invoicing, data entry, documents filling etc.
- Efficient document management such as printing and filing of the documents
- Prepare sales quotations generate invoices, maintain a detailed sale, customers payment and delivery records
- Assist with day-to-day operations of the office
- Monitoring of office supplies
- Perform secretarial support to hr and account department
- Ensure the cleanliness of the office
- Help to organize new employee orientation, on-boarding and working schedules
- Attend to employee enquiry on HR related policies and practices
- Other administrative duties and tasks as assigned by manager
Requirements:
- 2 years of relevant experience
- Diploma or equivalent
- Proficient in MS Office and Excel Software
- Proficiency in English
- Ability to multitask and prioritize daily workload
- Good verbal and written communications skills
- Ability to manage multiple projects simultaneously with effective time management skills
Service Admin Assistant / Automotive Admin Executive / Automotive Industry- job post
RECRUITFLASH PTE. LTD.
Singapore
$3,000 – $5,000 a month – Permanent, Full-time
Job details
Pay
$3,000 – $5,000 a month
Job type
Permanent
Full-time
Location
Singapore
Full Job Description
Job Responsibilities
- To be responsible for the preparation of report required by principal and internal stakeholders
- Be responsible on minutes taking and timely submission.
- To coordinate with internal stakeholders on related matters (e.g.
- Finance, Human Resource Department, etc.)
- To be in-charge of ensuring documents are being submitted timely with compliance to principal and company guidelines.
- Taking ownership of tracking Work in Progress status, follow up and update status to HOD.
- Preparation of the WIP summary for monthly meeting.
- To be familiar with warranty processes and ensure company adhere to warranty policies and guidelines,
- Ensure all repair orders and invoices are kept in order.
- Any other duties or tasks that are assign by Service Manager whenever needed.
Job requirements
- GCE ‘O’ Level or GCE ‘A’ Level/ Diploma
- GCE ‘O’ Level or GCE ‘A’ Level/ Diploma
- 2 years’ experience in Automotive / Car industry
- Good Pay + Good allowance + Good Bonus
Interested candidates please send an updated Resume / CV in Ms Word format to lilian@recruitflash.com or WhatsApp’s your resume to 98332779 ( no Calls)
Consultant in-charge : Quah Li Lian (Lilian)
( Registration No: R1983286 )
Junior Executive Assistant- job post
FP GLOBAL PTE. LTD.
Singapore
$3,000 – $5,000 a month – Full-time
Job details
Pay
$3,000 – $5,000 a month
Job type
Full-time
Location
Singapore
Full Job Description
Our client is a leading private equity firm based in Singapore, focused on agnostic investment strategy. We are seeking a highly organized and detail-oriented Junior Executive Assistant to join the dynamic investment team. In this role, you will provide comprehensive administrative and operational support to the investment team, playing a critical role in ensuring the team operates efficiently.
Responsibilities
- Manage calendars for assigned team members, scheduling meetings, appointments, and travel arrangements.
- Prepare and distribute meeting agendas, minutes, and action items.
- Assist with travel logistics, including booking flights, hotels, and ground transportation.
- Draft and proofread professional correspondence, presentations, and other documents.
- Maintain filing systems (both physical and electronic) for the investment team.
- Manage incoming calls and emails, screening inquiries and directing them appropriately.
- Conduct basic research and data entry as needed.
- Assist with project management tasks for the investment team.
- Maintain a professional and organized work environment.
- Perform other ad-hoc duties as assigned.
Qualifications
- Bachelor’s degree preferred, or equivalent experience in a fast-paced environment.
- Minimum 1 year of administrative or executive assistant experience.
- Strong organizational and time management skills with the ability to prioritize multiple tasks.
- Excellent communication and interpersonal skills, both written and verbal, with a focus on clear and courteous interaction.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to maintain confidentiality and discretion in a fast-paced environment.
- Strong attention to detail and a proactive approach to problem-solving, anticipating needs and seeking solutions.
- Knowledge of the private equity industry a plus.
Admin Executive/Asst Manager/Manager- job post
HANIC PTE. LTD.
Singapore
$3,000 – $6,000 a month – Permanent, Full-time
Job details
Pay
$3,000 – $6,000 a month
Job type
Permanent
Full-time
Location
Singapore
Full Job Description
Job Responsibilities:
1. Finance:
- Quotation, PO, invoicing, accounts entries in accounting software
- Finance SOPs, monthly finance reports, payment, claims, bank transactions
- Support accountant, auditor, tax agent;
2. Admin:
- Personal Assistant to General Manager & ensure well keeping of the office
- Prepare SOPs, reports, materials, slides, website, social media
- Plan for meetings, trips, assist in general correspondences
3. Human Resource:
- Talent recruitments: job ads, benchmarking, partnership, interviews
- Talent rewards: performance management, recognition and rewards, employee benefits, maintaining employee handbook
- Talent retention: career development, conducive work environment, training, employee communications
Job Requirements:
- More than 3 years of experience in any of the domains: finance, HR or admin;
- Diploma or Bachelor degree in any discipline;
- Willing to learn and take up responsibilities outside your existing comfort zone;
- Good computer literacy especially in using Microsoft Office tools (Word, Excel, Powerpoint)
- Good commands of both English and Chinese languages (written and spoken) due to the nature of the stakeholder engagements;
- Past experience working in high tech companies and / or startups an advantage but not mandatory;
- Have good communication skills, high sense of responsibility, strong sense of delivery, ability to work independently and excellent team spirit.
Senior Executive/ Assistant Manager, Lease Administrative- job post
ELITEZ & ASSOCIATES PTE. LTD.
Singapore
$4,500 – $5,500 a month – Permanent
Job details
Pay
$4,500 – $5,500 a month
Job type
Permanent
Location
Singapore
Full Job Description
Job Summary:
Salary Range: Up $5,500 + AWS + Average 2.5 Months VB
Working Location: Central
5 days working day
Job Responsibilities:
- Prepare Letter of Offers for new and renewal of Leases and Licences
- Prepare documents for Variation to Letter of Offers / Agreements, Novation, Pre-Termination etc
- Preparation of letters for lease related matters, including letters to tenants for application of utilities, letters to remind tenants of lease obligations
- Conduct Business Profile Search for prospects and tenants
- Update Standard Operating Procedure (SOP) & maintain an efficient and effective document system to meet documentation standards
- Responsible for all internal/external audit check compliance for the Department
- Keep track and process all lease related matters.
- Maintain and update in-house system with lease information for billing purposes.
- Handle POS integration related matters
- Keep track and process all lease management related matters.
- Process security deposit refund to tenants
- Handle GTO related matters
- Iiaison works with appointed lawyers for preparation of agreement.
- Perform other administrative support to department (i.e. sort, scan, process, file/efile documents, process payments that is relating to the department, assist in stationery and office supplies to department etc.
Requirements:
Possess comprehensive knowledge of Landlord/Tenant obligations in commercial terms
How to apply:
By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.
We regret only shortlisted candidates will be notified.
Registration Number: R22108956
EA Licence No: 20C0426 (Elitez & Associates Pte Ltd)
Executive Assistant to Director (Real Estate)- job post
RECRUITPEDIA PTE. LTD.
Singapore
$4,000 – $5,500 a month – Permanent, Full-time
Job details
Pay
$4,000 – $5,500 a month
Job type
Permanent
Full-time
Location
Singapore
Full Job Description
Our client is an established company in Hospitality industry. Due to their current expansion plan, they are looking for a Secretary to CEO to join their Admin Team, in hopes of developing the current high performing team. They are located in the West area – easily accessible.
Duties:
- Provide full spectrum of secretarial support to Director
- Taking detailed meeting minutes and creating presentations.
- Managing corporate communications and preparing presentations.
- Handling specific payment tasks on behalf of the CFO.
- Schedule internal/external conference meetings and company events
- Manage virtual platforms and social media account
- Attend to personal matters for Director and family
- Perform any other ad-hoc tasks assigned
Requirements:
- Degree in any discipline with minimum 5 years of experiences
- Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.
Email Address: jobs@recruitpedia.sg
EA License No: 19C9682
EA Personnel No: R2199158
EA Personnel Name: Soo Wei De
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