Admin Assistant/Assistant Manager Jobs Singapore 2024
What is the role of Admin Assistant?
Administrative Assistant Job Description [+2024 TEMPLATE]
Administrative Assistants assist with the day-to-day operations of an office by doing tasks such as filing paperwork, answering phone calls, preparing documents for meetings, and managing the calendar of their supervisors.
Admin Assistant/Assistant Manager Jobs Singapore 2024
Listing Date: 27-02-2024
Admin Assistant- job post
SASSEUR ASSET MANAGEMENT PTE. LTD.
Singapore
$3,800 – $4,500 a month – Full-time
Job details
Pay
$3,800 – $4,500 a month
Job type
Full-time
Location
Singapore
Full Job Description
- Maintain daily calendar for the CEO and CFO; schedule meetings and appointments, both internal and external.
- Handle the submission of expenses claims for employees.
- Provide logistical and administrative support for board meetings, such as arranging board meetings, printing and dissemination of board materials.
- Receive and sort incoming mail and deliveries, and manage outgoing mail.
- Point person for mailing, shipping, supplies, equipment, bills and errands.
- Assist in collating department’s Monthly Work Activities plan.
Register visitors’ office and building entry access. - Liaise with the printer for the printing of business name cards.
- Responsible for purchasing fruits on designated wellness days.
- Support team members in translating Word and PowerPoint documents between English and Mandarin.
- Assist team members with PowerPoint, Excel and even Word related tasks
- Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.
- Coordinate with IT vendor on all office equipment. Troubleshooting and administer Cyber security.
- Manage tenancy agreements, renewal and ongoing tenancy matters etc
- Maintain the office condition, maintenance and arrange necessary repairs.
- Manage the duties and work schedules of office tea lady.
Other duties as assigned.
Requirements:
- Diploma in Business Administration or related discipline.
- Minimum 3 years of relevant experience
- Disciplined, well-presented with excellent communication, interpersonal and organizational skills.
- Strong verbal and written communication skills for effective interaction with stakeholders and external parties.
- Proficient in MS Office applications including Word, Excel, and PowerPoint.
- Ability to communicate in both written and spoken English and Mandarin with ease.
- Ability to work independently in a fast-paced environment.
Administrative Assistant / Admin Executive / Customer Service Coordinator / Sales Coordinator Entry level / Junior X2 ) Woodlands & Redhill- job post
RECRUITFLASH PTE. LTD.
Singapore
Job details
Pay
$3,000 – $5,000 a month
Job type
Permanent
Full-time
Location
Singapore
Full job description
The Job:
The Administrative Assistant is essential in ensuring the operation is seamless hence allowing us to deliver on our promises to clients.
Responsibilities:
- Process customer order
- Place order with supplier
- Stock in/ stock out of goods for deliveries
- Liaise with freight forwarder to arrange import/ export shipment
- Co-ordinate with sales support team on after-sale service activities
Qualifications:
- Minimum Diploma in Biotechnology, Business Administration or Accounting will be ideal
- Good Pay + Good allowance + Good Bonus
Interested candidates please send an updated Resume / CV in Ms Word format to WhatsApp’s your resume to 98332779 ( no Calls)
Consultant in-charge : Quah Li Lian (Lilian)
( Registration No: R1983286 )
HR cum Admin Assistant- job post
NTAN CORPORATE ADVISORY PTE LTD
Singapore
$3,000 – $4,000 a month – Permanent
Job details
Pay
$3,000 – $4,000 a month
Job type
Permanent
Location
Singapore
Full job description
Job description:
Assist the HR Manager to managing the HR duties. This includes: Recruitment
- Work pass applications / renewal for foreign workers.
- Employee details management.
- Employee leave management.
- Worker’s payroll processing.
- Assist the internship recruitment cycle.
- Day to day data entry
- Assist in MOM Survey.
- Other HR related matters.
- Monitor company insurance, i.e. workmen compensation, professional indemnity and etc.
- Liaising with outsource IT services provider in resolving issues when required.
- Support and maintain office IT assets and documentation.
- Monitoring and maintaining office network, security, data backup and recovery.
- Liaising with vendors in sourcing and purchasing or IT requirements.
- Other IT related matters.
Job Requirements:
- Minimum Diploma in any field or equivalent.
- At least 3 years of experience.
- Proficient in MS Office (Excel, Word & Outlook)
- Good organizational and communication skills with sense of commitment and responsibility
- Meticulous and able to work independently.
- Able to work closely with the team to ensure high quality delivery of all services.
- Ability to organise and prioritize work with minimum supervision.
- Able to start work immediately or within a short notice.
Admin Assistant Manager- job post
SG HOTELS PTE. LTD.
Singapore
$3,000 – $4,500 a month – Full-time
Job details
Pay
$3,000 – $4,500 a month
Job type
Full-time
Location
Singapore
Full Job Description
An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:
- Maxwell Reserve, Autograph Collection Hotel (Marriott);
- Duxton Reserve, Autograph Collection Hotel (Marriott);
- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);
- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).
Garcha Group Benefits:
- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.
- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)
- 2 nights yearly staycation including all meals and beverage (incl. alcoholic) in any of the 4 Garcha Group hotels in Singapore.
- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars
Job Description:
- Tactical sourcing for food and non-food categories related items
- Ongoing assessment, strategic sourcing and supplier relationship management
- Drive alignment within all the units, update procurement processes and comply with procurement best practices
- Identify opportunities for long term relationships/partnerships
Cost Control
Job Requirements:
- Minimum ‘O’ Level and above with at least 4 years of working experience in purchasing in the Hospitality industry
- Good communications & negotiation skills
- Good analysing and coordination skills
- Proficient in Microsoft applications
- Positive attitude and able to work independently and as well as in team
- Alt minds/order EZ system knowledge preferred
HR Admin Assistant- job post
JENGA CORP PTE. LTD.
Singapore
$3,400 – $4,000 a month – Full-time
Job details
Pay
$3,400 – $4,000 a month
Job type
Full-time
Location
Singapore
Full Job Description
Jenga Corp is one-stop professional services for global finance and fintech business. We are looking for a Human Resources Assistant.
Interested applicants MUST apply by resume and cover letter through emailing hr@jenga.io. We MUST receive an email application from you in order to consider you.
About the role:
- Assist with day to day operations of the internal and external HR functions and duties;
- Provide clerical and administrative support to Human Resources executives;
- Manage and process clients’ work pass applications;
- Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc);
- Compile and update employee records (hard and soft copies);
- Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc);
- Coordinate HR projects (meetings, training, surveys etc);
- Deal with employee requests regarding human resources issues, rules, and regulations;
- Communicate with Government agencies when necessary;
- Properly handle complaints and grievance procedures;
- Coordinate communication with candidates and schedule interviews;
- Conduct initial orientation to newly hired employees;
- Processing of EP / PR applications
You should have:
- Education in Human Resources preferred but not compulsory;
- Ability to exercise judgment in managing confidential or sensitive information;
- High degree of maturity and professionalism;
- Outstanding problem-solving skills with demonstrated ability to identify issues;
- Positive attitude, driven and ready to take on challenges;
- Meticulous attention to detail and follow-through; perform tasks with high degree of accuracy and efficiency with the ability to meet deadlines;
- Ability to work independently, to take initiative and to overcome obstacles;
- Ability to successfully manage competing priorities, keeping constant sight of the overall objectives;
- High degree of flexibility in a demanding, fast-paced and frequently changing environment;
- Strong service orientation in responding to customer needs;
- Excellent oral and written communication skills (both in English and Chinese to better manage the clients);
Interested applicants MUST apply by resume and cover letter through emailing hr@jenga.io. We MUST receive an email application from you in order to consider you.
Assistant Manager/ Senior Executive, Treasury, Logistics (12-month Contract)- job post
Mapletree Investments Pte Ltd
Singapore
Temporary, Contract
Job details
Job type
Temporary
Contract
Location
Singapore
Full job description
Employment Type: Contract/Temporary
Location: Singapore
The Role
This position will be part of a team handling a wide range of treasury activities including assisting treasury operations.
Job Responsibilities
- Part of a team that is responsible for a broad range of treasury functions which include cash and loan management, handling relationship with banks and compliance, managing foreign exchange and interest rate hedging requirements for the REIT.
- Assist in any financing or funding requirements for the REIT.
Track all fund requirements at the REIT, prepare forecast cashflow and provide treasury support whenever required, for the REIT’s investment and divestment activities. - Guide the preparation of management reports.
- Participate in process improvements and ad-hoc projects as and when required to.
Job Requirements
- Degree in Accountancy, Finance, Economics, Banking, Business Administration, or equivalent from a recognised University.
- At least 3 years of relevant working experiences in finance/treasury, preferably in the real estate industry.
- Candidates with prior experiences in a REIT environment and within treasury function, with basic knowledge of accounting treatment will have added advantage.
- Other key attributes include strong analytical and communication skills, proactive in taking initiatives and a good team player.
Executive Assistant (Japanese speaking), Integrated Strategies Group (1 year contract)- job post
GIC Investment
Singapore
Contract
Job details
Job type
Contract
Location
Singapore
Benefits
Pulled from the full job description
Work from home
Full job description
Location: Singapore, SG
Job Function: Integrated Strategies Group
Job Type: Contract
Req ID: 15678
GIC is one of the world’s largest sovereign wealth funds. With over 2,000 employees across 11 offices around the world, we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the world’s industry leaders. As a leading global long-term investor, we Work at the Point of Impact for Singapore’s financial future, and the communities we invest in worldwide.
We are seeking a highly motivated and passionate Executive Assistant who is a great team player. The ideal candidate should enjoy a fast-paced environment and possess excellent organizational and multitasking skills. This role requires the ability to effectively manage and prioritize tasks across a team based in Singapore and Tokyo.
What will you do as a Japanese speaking Executive Assistant?
- Provide secretariat and administrative duties to a team of investment professionals based in Singapore and Japan
Manage schedule, arrange and coordinate internal (e.g., team meetings, investment committee meetings etc.) and external meetings, upload documents onto relevant applications - Organize business trips and prepare travel itineraries (i.e. book all aspects of business travel – flight, hotels, taxis, restaurants)
Keep track of correspondences and ensure proper maintenance of records - Organize and maintain electronic files, handle general correspondence, and expedite urgent, confidential and important correspondence to appropriate personnel
- Track and maintain budgets, claims and reimbursements.
- Provide secretarial and administrative support as required (e.g. filing, photocopying, prepare documents for signing, couriers)
- Receive and welcome visitors to the office as and when required
- Support on legal and compliance declarations and documentation for the team
- Work closely with executive assistants internally and externally across departments to coordinate team/departmental/corporate events and activities
What qualifications or skills should you possess in this role?
- Minimum 5 to 7 years of relevant experience in providing secretarial and administrative support to a team of professionals, which involved actively managing multiple individual calendars and frequent business trip planning
- Given the coverage of the Japan market, business level Japanese language ability would be a requirement for the role.
Ability to be a dynamic team player and collaborate well across different teams - High learning agility with good pro-activeness in problem solving and striving for greater efficiency and effectiveness in task management
- Highly organized and detail oriented, with the ability to handle multiple simultaneous tasks, prioritize and meet engagement deadlines
- Good communication (written and verbal), interpersonal and organizational skills
- Good general knowledge of IT equipment and usage, including
- Outlook, Concur, Word, PowerPoint & Excel
- Experience in or strong knowledge of the asset management or finance industry is an added advantage
Work at the Point of Impact
We need to be forward-looking to attract the right people to help us become the Leading Global Long-term Investor. Join our ambitious, agile, and diverse teams – be empowered to push boundaries and pursue innovative ideas, share your views, and be heard. Be anchored on our PRIME Values: Prudence, Respect, Integrity, Merit and Excellence, which guides us in how we make our day-to-day decisions. We strive to inspire. To make an impact.
Flexibility at GIC
At GIC, our offices are vibrant hubs for ideation, professional growth, and interpersonal connection. At the same time, we believe that flexibility allows us to do our best work and be our best selves. Thus, our teams come into the office four days per week to harness the benefits of in-person collaboration, but have the flexibility to choose which days they work from home and adjust this arrangement as situational needs arise.
GIC is an equal opportunity employer
GIC is an equal opportunity employer, and we value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
Please email grphrodtaops@gic.com.sg at any point of the application or interview process if adjustments need to be made due to a disability.
Our PRIME Values
GIC is a values driven organization. GIC’s PRIME Values act as our compass, enabling us to fulfil our fundamental purpose and objectives. It is the foundational bedrock which governs our behaviors, our decision making, and our focus. It informs both our long-term strategy as a firm, and the way we relate to our Client, business partners and employees. PRIME stands for Prudence, Respect, Integrity, Merit and Excellence.
Senior Executive / Assistant Manager, Business Development and Sales- job post
DREAMUS EDUTAINMENT PTE. LTD.
Singapore
$3,600 – $4,500 a month – Permanent, Full-time
Job details
Pay
$3,600 – $4,500 a month
Job type
Permanent
Full-time
Location
Singapore
Full job description
DreamUs Group was created with a vision to bring serious happiness to children and families. We believe in the magical power of play to unleash creativity, build confidence and bring people together.
We take pride in offering high-quality, themed indoor activity centers designed to bring lasting memories among loved ones. Our indoor playgrounds are each unique in their own way suitable for the young and the young at heart.
As a leading provider of experience-based play facilities in Singapore, we provide unique interactive play experiences through:
- SuperPark in Suntec City Mall
- Pororo Park Singapore in Marina Square
- Tayo Station in Downtown East
- Petite Tayo KidsClub in Kallang Wave Mall
Job Responsibilities:
- Seek, identify, create and establish business relationships with potential corporate clients to achieve specified annual sales goals.
- Research, generate leads and close sales via various methods such as B2B, telesales and other creative sales outreach initiatives.
- Identify key market segments and implement strategies for revenue growth.
- Manage pipeline and performance tracking through monthly sales activities for all parks.
Job Requirements
- Minimally 3 years of relevant work experience in Corporate Sales and Business Development.
- Prior sales experience in the attractions or hospitality industry would be an advantage.
- Creative and able to multi-task, with excellent time management skills and the ability to work both as a team and autonomously.
- Sales driven and result-oriented individual with excellent interpersonal skills, and a high degree of personal energy, maturity, and initiative.
- Strong verbal and written communication skills.
- Pro-active team player with a positive attitude and determination to succeed.
Assistant Manager/Executive – Cybersecurity Resilience Governance Preparedness Division- job
IMD Info-communications Media Development Authority
Pasir Panjang
Full-time
Job details
Job type
Full-time
Shift and schedule
Shift system
Location
Pasir Panjang
Full job description
The successful candidate will be part of a team that monitors and manages incidents relating to the security and resilience of Singapore’s digital and info-communication networks and services.
Responsibilities
- Undertake incident management responses and activities pertaining to the key digital and info-communication and media services in Singapore.
- Monitor and review of network information feeds in the IMDA
- Monitoring and Operations Command Centre.
- Conduct regular horizon scans of incidents affecting digital and info-communication infrastructure and services in the region and beyond.
- Conduct root cause investigations and initiate enforcement actions on contraventions of relevant regulations and frameworks.
- Assist in the regular review and development of regulatory frameworks and initiatives relating to the resilience of digital and info-communication networks and services in Singapore.
Requirements
- Background in Information Technology, Computer
- Science/Engineering or equivalent. Bachelor Degree in other disciplines may be considered with relevant experience.
- Preferably with at least 2-3 years’ experience in info-communication and media field.
- Knowledge in cloud, digital and info-communication networks and associated technologies will be an advantage
- Strong analytical, writing and communication skills
- Able to work independently and as part of a team
- Strong stakeholder engagement skills
- Able to work on 12-hour shifts
